Preparing Your Internship Report

This page explains the following:

  • The process for developing the internship report
  • Length of the internship report
  • What to include in the internship report
  • Tips for preparing your internship presentation

The Process for Developing the Internship Report 

The following figure provides an overview of the 9 phases in the process for preparing and presenting an internship report.

Note: The Internship Report must be completed and formally presented no later than six (6) months after completion of your internship.

 1.

Submit an outline of the internship report to me for review.

Notes:

  • To make sure that the report is on track before you invest hours in writing it, prepare an outline and get feedback on it.
  • Follow the five-chapter outline described in “What to Include in the Internship Report.”

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2.

After receiving feedback on the outline, revise it.

If requested, revise the outline and re-submit to me.

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3.

When given the go-ahead to start writing, prepare a first draft of the internship report. 

Tip: Do not worry about polishing the prose; focus on clarity of the content and completeness of it.

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6.

If requested, submit the revised draft to me for review.

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5.

Revise the draft to reflect the comments received.

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5.

Submit the completed draft to me for review.

Note:   Because (a) first drafts are the most time-consuming to review (generally require 10 hours of review) and (b) the later parts of each term are reserved for grading work from ongoing classes, I only accept first drafts from students during the following windows of time:

  • For summer graduation: Before June 20.
  • For completion by end of fall term:  Before September 30.
  • For spring graduation: Before January 31.

Students may submit assignments at other times but I am not able to review them quickly nor bas support graduation in the term.

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7.

Prepare for the internship presentation by doing the following.  See the description of how to prepare your internship presentation for details.

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8.

Do one of the following:

  • If the Internship Coordinator is inviting readers:
    1. Four weeks before you plan to present the report, contact the Coordinator to start the scheduling process.
    2. Work with the Coordinator to schedule a date and submit the draft to readers.
  • If students are expected to invite readers:

Note that you will have full responsibility for scheduling the presentation.

    1. Invite two other professors to serve as readers of the report.
    2. Working with all three members of your committee, schedule the internship presentation for a time at least 3 weeks from the date you contact the professors.
    3. After agreeing to a date and time, contact the Graduate Program Coordinator to schedule a meeting room for the internship presentation.
    4. No later than 2 weeks before the internship presentation, distribute the revised draft to all three professors for review.

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9.

Revise the draft again to reflect the comments received.

Length of the Internship Report

60 pages maximum, including title page and table of contents, but not including annexes. (Please limit annexes to 10 pages maximum.)

(Unless instructed otherwise.)

What to Include in the Internship Report

When preparing your internship report, include the following chapters.

Chap-ter Title Description
1. About the Internship Essentially the proposal, put in past tense.Remove specifics about the salary or pay you received; although you should indicate whether or not you received payment for the internship.
2. Literature review Purpose: This is the academic “heart” of your internship report, where identify the relevant theory and research that should guide your work.   The literature review specifically reports on the three to five key themes that you needed to successfully complete your internship (suggested number of topics–yours may be higher).Rather than providing a summary of each article or book you read, integrate all of the material into a set of lessons learned about the topic and, as you present the specific “lessons,” cite the source (or sources) from which you learned the lesson.Format:1. Start the chapter with an overview of the chapter.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the chapter.

SENTENCE 2: This section starts with list the sections in the chapter, using words that match word-for-word the titles of the sections.

2. Explain the process followed to selected the literature read through the internship.  It might have been a search, you might have requested recommendations, or you might have seen things.  Whatever the method was is fine; just explain it.

3. Then, one theme at a time, write a summary of what you learned—demonstrating that you have synthesized the literature.

Note:  Do not merely write “serial summaries,” that is, summarize article 1, then summarize article 2, and so forth.

Close each section by explaining how the literature was relevant to your internship.

3. About the Internship Project(s). Purpose:  Describe what you produced during your internship, how you produced it, and your feelings about it.  The logs should provide a foundation for this chapter, especially the last part, which describes the process of creating the deliverables.Format:
1.     Start the chapter with an overview of the chapter.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the chapter.

SENTENCE 2: This section starts with list the sections in the chapter, using words that match word-for-word the titles of the sections.

2.    Next provide a brief description of the final product(s) that you produced.

a.    Title this section, Deliverables.

b.    Only if the section describes two or more deliverables, add a preview paragraph:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the section.

SENTENCE 2: This section starts with list the sections in the section, using words that match word-for-word the titles of the sub-sections.

c.     For each deliverable, have a separate section that describes the highlights of the process for developing the final product.

3.    Break the process into the key milestones and, for each milestone, describe some of the challenges and triumphs that you experienced.

For example, if you have three “final” work products, the opening section would say, “In this internship, I produced A, B, and C.”

The first section would describe the process for producing A, the second would describe the process for producing B, and the third would describe the process for producing C.

Within each section, you might have 5 to 10 milestones to describe.

  • Start the section with a preview paragraph.

SENTENCE 1: In 30 to 40 words, state the overall purpose of the section.

SENTENCE 2: This section starts with list the sub-sections in the section, using words that match word-for-word the titles of the sub-sections.

  • Throughout this part of the chapter, cite the literature.  Specifically look for situations where the literature
    • Guided you
    • Was consistent with work practice
    • Contradicted work practice
  • Include figures, such as screen shots and illustrations, as appropriate.

However, make sure you have permission to use each, as these are all copyrighted materials.

  4. Lessons Learned Purpose:  This is where you describe the main “lessons” learned in your internship—the “aha’ moments when you saw connections between material in your courses and work in the field, as well as lessons learned from the workplace. A number of these lessons will emerge from comments in your logs.Format:

1.    Start the chapter with an overview of the chapter.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the chapter.

SENTENCE 2: This section starts with list the sections in the chapter, using words that match word-for-word the titles of the sections.

2.    Insert a section that describes the “aha” moments, when you saw connections between lessons taught in the courses of the program and work in the field.

a.    Title the section, How Courses in the Program Prepared Me for this Internship.

b.    Start the section with an overview of the section.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the section.

SENTENCE 2: This section starts with list the sub-sections in the section, using words that match word-for-word the titles of the sub-sections.

c.     List each course that influenced your work and state, in a paragraph, how it did so.

Note:  When referring to courses, state the full name of the course first, then put its course number in parentheses, like this:

In-correct:  ETEC 613

Correct:  Learning Theories (ETEC 613)

3.    Insert a section that describes lessons learned from the work experience of the internship.

a.    Title the section, XX Lessons Learned from this Experience, where XX is the specific number of lessons reported.

b.    Start the section with an overview of the section.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the section.

SENTENCE 2: This section starts with list the sub-sections in the section, using words that match word-for-word the titles of the sub-sections.

c.     One lesson at a time, describe what you learned.

i.     Make each lesson its own sub-section.

ii.    Give the heading of each lesson a sequence number, such as Lesson 1.

iii.   Describe the lesson learned, being as specific as possible.  Refer to both the literature (including citations) as well as  specific examples of on-the-job experiences.

            5. Suggestions Purpose: Provides suggestions for the stakeholders in the internship.
Format:1.    Start the chapter with an overview of the chapter.  The overview should follow this format:

SENTENCE 1: In 30 to 40 words, state the overall purpose of the chapter.

SENTENCE 2: This section starts with list the sections in the chapter, using words that match word-for-word the titles of the sections.

2.    Create three separate sections, each containing suggestions for a specific stakeholder in the internship:

  • For the host organization (in terms of suggestions for making the internship experience even more successful)
  • For the Educational Technology program (how our courses and other activities can better prepare you for the internship, and support you in the internship process)
  • For future interns (how they can better prepare for the internship, make the most of the internship experience, or both)

3.    Prepare each section like this:

a.    Title the section, Suggestions for, where XX is the name of the constituency to whom the suggestions in the section are directed.

b.   If it seems appropriate, begin the section by saying how you felt supported by the constituency.

d.   Then present the suggestions.  Begin each suggestion with a “sequence word,” such as First, Second, or Fifth.

Note: Do not put”ly” on the term.

In-Correct:  Firstly

Correct: First.

4.    End the report after the last set of suggestions.

Do not include a conclusion.

References Format in APA style.Tip:  Make sure that your references conform to APA style before submitting the report to readers for review.One of the most irritating issues to readers is a graduating MA student who still cannot follow APA style.

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